This page is intended for use by everyone involved in planning the upcoming BarCampLA-8. Make any appropriate changes. Happy editing!
Venue
The venue is still to be obtained, looking into ucla, usc, myspace, pepperdine, a few more. Lots of folks are working on venues. Please add yours here:
- ucla, usc, myspace, pepperdine
- Amanda
- Scott Kelly
- Heather/weho
- Other folks from BarcampLA list
Venue Criteria
- Easily holds 150-200 people
- Wifi (optional?)
- Parking is accessible
- Food trucks can park/reasonable restaurants nearby
- Bathrooms
- Room for 3-4 formal tracks, 2-3 informal tracks
Budget
Need to revise this budget to make sure it is as accurate as possible, and see where we can cut costs. This budget below is from past BarCampLAs
$5000 - $6000 estimate.
| Item |
Cost |
| Parking |
50 (in quarters) |
| Event Insurance |
441.69 |
| Tables/Chairs |
439.04 |
| Office Supplies |
200 |
| Coffee and Supplies |
160 |
| Muffins (Sunday) |
47.92 |
| Bagels (Sunday) |
31.92 |
| Fruit |
80 |
| Juice |
20 |
| Misc. |
30 |
| Water |
80.85 |
| Soda |
127.5 |
| Napkins |
10.39 |
| Plates/Cups/Cutlery |
50 |
| Lunch (Saturday) |
600 |
| Lunch (Sunday) |
600 |
| Dinner (Saturday) |
1000 |
| Printing |
20 |
| T-shirts (size breakdown) |
1397.5 |
| Ice |
100 |
| Cleaning |
50 |
During Event Tasks
SATURDAY
- Set-up
- Pick Up Coffee
- Pick Up Ice
- Pick Up Lunch
- Bring Beer
- General Facilities Support
SUNDAY
- Set Out Breakfast
- Pick Up Coffee
- Pick Up Ice
- Pick Up Lunch
- General Facilities Support
- Tear-Down/Clean Up
Things to be Brought
- A few good bread knives (have from last time)
- Cutting Boards
- Toaster
- Gong
- Projectors (we need at least 3)
- Projector 1
- Projector 2
- Projector 3
- Projector Screens (nice to have, but not necessary this time)
- Extension Cords
- PA System
- DJ/Sound Equipment
- Video Game Systems
- Vacuum Cleaner
- Large buckets/barrels/coolers for drinks (4-6)
Shopping Lists
Home Depot
- Caution tape
- Red masking tape
- 2 large trash cans
Office Supplies
- Name Badges
- Sharpies (Dozen, assorted colors)
- Large (5 x 7, I think) Post-Its
- Legal pads (2)
- Cheap pens (Dozen)
- everything else we have leftover from last time
Grocery Store
- Trash bags (yard size)
- Large pack of paper towels
- Cleaning wipes
- 2 tubs of Cream Cheese
- 1 bunch of Bananas
- 2 dozen bagels
- 12 assorted muffins
Costco
- 6 packs of muffins
- 6 dozen assorted bagels
- 2 large jugs of Orange Juice
- Fruit
- Big tray of apples
- Large container of grapes
- 2 Boxes of Granola Bars (48 to 60 ct.)
- Snacks
- 2 large boxes of assorted individual bags of chips
- Large box of Cheez-Its
- Large bag of Chex Party Mix
- 450 Paper Plates
- 450 Forks/Knives/Spoons
- 250 Plastic Cups
- 500 Napkins
Drinks
- 8 cases of (generic) bottled water
- Cases of soda
- 4 cases Coke
- 4 cases Diet Coke
- 4 cases Sprite
- 4 cases Dr. Pepper
- 4 cases Mtn. Dew
Beer
Ice Runs
Signs
Here's a list of signs we need to make. This isn't comprehensive, just kind of a thrown-together list so we don't forget some :D
- track signs, probably should put them at the entrance of the building, and near The Wall.
- restroom signs
- off limits signs
- wifi network signs (it'll be open, no wep,and probably just be 'barcampla8')
- should probably place some signs in the parking lot and on the other doors in the building directing barcampers to the front entrance.
- maybe in addition to putting red masking tape over the network ports we can just cover them up with a sheet of paper, and on the back say something like "DO NOT TOUCH UNDER PENALTY OF DEATH" or something like that? :P so if someone pulls one off they'll see the text on the back and hopefully leave it alone :D
- maybe some signs saying to follow @barcampla on twitter for updates? I dunno.
